Privacy Policy
1. Introduction
MAG Books Virtual ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.magbooksvirtual.com or use our bookkeeping and administrative services.
2. Information We Collect
Personal Information
Name, email address, phone number, and business contact information
Financial records, tax documents, and business transaction data
Banking information and payment details for bookkeeping services
Business permits, licenses, and regulatory documentation
Automatically Collected Information
IP address, browser type, and device information
Website usage data and analytics
Cookies and similar tracking technologies
3. How We Use Your Information
We use your information to:
Provide bookkeeping, payroll, and administrative services
Process payments and manage accounts receivable/payable
Maintain accurate financial records and prepare reports
Comply with tax and regulatory requirements
Communicate about your account and services
Improve our services and website functionality
4. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information. We may share information only:
With your explicit consent
With authorized business owners or designated representatives
With professional service providers (accountants, auditors) as needed
When required by law or legal process
To protect our rights or prevent fraud
5. Data Security
We implement robust security measures including:
QuickBooks Online's enterprise-level security protocols
Encrypted password management systems (Proton)
Secure file storage and backup systems
Limited access to authorized personnel only
Regular security assessments and updates
6. Data Retention
We retain your information for:
Active client records: Duration of service relationship
Financial records: 7 years (as required by law)
Tax-related documents: As required by applicable regulations
Website analytics: 2 years maximum
7. Your Rights
You have the right to:
Access your personal information
Request corrections to inaccurate data
Request deletion of your information (subject to legal requirements)
Opt-out of marketing communications
Receive a copy of your data in portable format
8. Cookies and Tracking
Our website may use cookies to:
Remember your preferences
Analyze website traffic and usage
Improve user experience
You can control cookie settings through your browser preferences.
9. Third-Party Services
We use trusted third-party services including:
QuickBooks Online for financial management
Google Workspace for productivity and communication
These services have their own privacy policies
10. Children's Privacy
Our services are not directed to individuals under 18. We do not knowingly collect personal information from children.
11. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes via email or website notice.
12. Contact Information
For questions about this Privacy Policy or your data, contact us:
MAG Books Virtual
Email: noreply@magbooksvirtual.com
Phone: 561-570-6562
Website: www.magbooksvirtual.com